Reconcile a levy statement
Check a unit's closing balance against the body corporate's statement, and find the gap.
Start: Levies Result: the unit’s closing balance agrees with the body corporate’s statement, or a gap to investigate.
Before you start
The unit must be on the control sheet, with its levy charges added — see levies.
If the unit has a levy template, you can drop the statement PDF on the unit instead (import a levy statement): it fills the month in and compares the closing balance for you.
Steps
- Go to Levies and choose the month.
- Compare each unit’s closing balance with the closing balance on the body corporate’s statement.
- Where they differ, click the unit. Compare its charges, line by line, with the statement — a missing special levy, a changed water amount, a payment not marked paid.
- Fix the charge (or mark the bill paid in Expenses). The closing balance follows.
A levy gap is real money. If the body corporate charged R2,400 and you passed on R2,100, the R300 is coming out of someone — usually the owner, without their knowing. Finding it monthly is the difference between a query and a year-end problem.
The component label on each levy charge (water, admin) is how you narrow a gap down.
Related
- LeviesBody-corporate charges on a sectional-title unit, the control sheet that keeps each unit's account with the body corporate, and the bill they make in Expenses.
- SchemesA scheme is a sectional-title development with a body corporate. Freehold properties do not belong to one.
- UnitsThe unit is where the money is anchored — one owner, one set of books, its own invoices and statements.
- Import a levy statementSet up a unit's levy template once, then drop each month's levy statement PDF on the Levies page and its latest month fills itself in.