Documents
Files kept against a lease, unit or person — and who can see them.
Documents are the files that belong with a record: the signed lease, an ingoing inspection, a compliance certificate, a body-corporate notice.
What they attach to
A document is stored against the thing it concerns — a lease, a unit, or a person. Keeping it there rather than in a shared folder means it is found by whoever is looking at that record, which is when it is actually needed.
Who can see a document
Visibility follows the same rule as everything else (companies and users): a person sees what belongs to them.
A tenant sees documents shared to their lease. An owner sees documents for their own units. Managers see everything in the company.
Check before you share. A document attached where a tenant can see it is visible to them — an ingoing inspection is fine, a body-corporate arrears notice naming the owner is not.
Generated documents
Some documents Domi Vera produces itself: issued invoices, statements, credit notes and deposit settlements. These are kept automatically and appear in the relevant portal without your uploading anything.
A generated document is a record of what was issued — it does not change afterwards, even if the underlying figures are later corrected. That is the point of it.
What this is not
It is not a document-management system, and it is not a signing tool. There is no versioning, no approval workflow and no e-signature. Upload the signed copy once it is signed.
Related
- LeasesThe agreement tying a tenant to a unit for a period, at a rent. It is what billing actually runs from.
- Companies and usersEverything belongs to one company, and each person sees only what their role allows. Who sees what, and why.
- StatementsA running account over time — everything charged, everything paid, and the balance. An invoice is one entry on it.