Statements

A running account over time — everything charged, everything paid, and the balance. An invoice is one entry on it.

A statement is an account over time: everything charged, everything paid, and what is left.

Statement or invoice?

The question people actually ask is “which one do I send?”, and the answer follows from what each is for.

	Invoice	Statement
Covers	one period	a span of time
Says	“this is what you owe for March”	“here is your account”
Contains	charges	invoices, payments, interest, adjustments
Repeatable	no — one per period	yes — reissue any time

An invoice is one entry on a statement. Send an invoice to demand this month’s rent; send a statement to show somebody where they stand.

A statement gathers every issued invoice, every payment and any interest for the period, and reports the balance that results.

Tenant statements

A tenant’s statement shows their invoices, their payments, any interest, and the running balance. It is what you send when someone queries what they owe, and what you send when chasing arrears — because it shows the history rather than asserting a number.

Owner statements

An owner’s statement is a different job: it explains a payout. Rent collected, less expenses and your fee, equals what they are paid.

Owner statements are per unit, because that is where the books live (units). An owner with four units gets four statements, and an owner-level roll-up above them.

Sending a statement locks the interest

Worth knowing before you send.

Interest stays provisional — recalculating as payments and corrections land — until the statement is issued. Issuing it is what makes that figure final.

Check the interest before you send, not after. Once the statement is out, that period’s interest is locked and can only be changed by a further adjustment that shows on the account as its own line. See interest.

A statement is a snapshot

Each issued statement is kept as it was issued. Reissuing later produces a new document rather than altering the old one, so the copy the tenant received in March still matches your copy in September.

Notes on a statement

You can add a note to a statement — a payment reminder, a notice about a rate change, an explanation of an unusual line. Notes can be written once and reused, or written for one statement only, and the text is frozen onto the document when it is issued. See the notes concept for how they are attached and scheduled.

InvoicesA demand for a specific period. Draft while you check it, Issued once approved — and an issued invoice is never edited.
Payments and allocationRecording what came in, and what it settles. A payment reduces a balance — it is not attached to one invoice.
How late-payment interest worksInterest is worked out automatically, stays editable while it is provisional, and locks in when you send the statement.
Expenses and disbursementsWhat reduces an owner's payout — costs incurred on their behalf, your fee, and the payment you make to them.